Human Resources Associate and Office Coordinator
- Cambridge, MA
- September 3, 2019
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Human Resources Associate and Office Coordinator at OpenBiome
OpenBiome is the world's first stool bank—a nonprofit organization that is expanding safe access to Fecal Microbiota Transplantation (FMT) and driving groundbreaking clinical research on the human microbiome.
Since launching in 2013 out of MIT, our stool banking service has redefined the standard of care for an emerging field of medicine. When we began, only a handful of clinicians offered FMT, a treatment that has an 85% cure rate for C. difficile, the most common hospital-acquired infection in the country. Today we support FMT programs at over 1,000 medical centers across all 50 states. OpenBiome has delivered more than 50,000 treatments for recurrent C. difficile infection, radically improving the lives of thousands of patients that lack treatment alternatives.
OpenBiome has also emerged as a leading independent research organization. We have developed a pill formulation for FMT, published more than 20 scholarly works and enabled the launch of 30+ clinical trials in indications spanning autoimmune disease, infectious disease, malnutrition, metabolic disease, and obesity, and neuropsychiatric disease, to identify opportunities for microbiome-based health interventions. The research that we enable is at the vanguard of understanding how the microbes in our bodies shape major public health challenges.
We’re seeking a highly organized, dynamic and motivated associate to support our Team. The candidate will support the Human Capital Manager and own a variety of HR administrative, recruitment, and office management duties. The ideal candidate will use sound judgment, discretion, and professionalism to promote the organization and ensure smooth office operations. This is a great opportunity for the right individual to gain practical experience and training in the field of Human Resources/People Operations.
Duties & Responsibilities
- Complete a wide variety of administrative responsibilities in support of the Human Resources function including but not limited to the following areas: employee insurance benefits & 401(k), employee leaves of absence, policy handbook, compliance, job analysis and descriptions, performance management, compensation, recruiting and candidate selection cycle.
- Process requests for verification of past/present employment, mortgage verification, and proof of employment.
- Perform bi-weekly review of hourly time sheets for final approval prior to payroll processing.
- Post jobs and coordinate interviews with prospective candidates and hiring managers.
- Facilitate benefits and HRIS orientation for newly hired employees.
- Administer employee insurance and benefits. Coordinate annual open enrollment. Learn and maintain knowledge of all plans in order to educate and advise staff on benefits.
- Assist with on-boarding and off-boarding of employees; oversee the collection/retention of all required new hire paperwork; audit to assure all required paperwork is received or issued; verifies completed information on I9 forms (e-Verify) and updates HR files in company HRIS.
- Schedule and coordinate monthly comprehensive on-boarding events.
- Assist with the development of HR policies and procedures as needed.
- Proactively look for ways to make HR processes more efficient.
Office and Culture
- Advance company culture by organizing, and promoting inclusive committees, activities, and celebrations centered around team-building and camaraderie.
- Order office supplies and handle all catering needs. This includes, but is not limited to, ordering our snack food replenishment and office supply orders.
- Provide administrative support including greeting visitors, managing incoming and outgoing mail, and coordinating facility repairs and maintenance.
- Provide office support including maintaining cleanliness of general office areas, office supply areas, preparing/resetting meeting spaces/conference rooms daily, and our cafe and lobby areas.
- Provide ad hoc support to team members and other duties as assigned.
Skills, Knowledge, Qualifications, and Experience
- Minimum High school/GED completion.
- Bachelor’s (or equivalent experience) in Marketing, Communications, Human Resources or similar strongly preferred.
- At least 1-3 years’ experience working in a business professional office setting.
- Experience handling a wide range of administrative tasks preferably of a critical or confidential nature.
- Excellent customer service skills with an ability to handle occasional sensitive information/situations.
- Highly proficient in MS Office (Outlook, Excel, Word, & Powerpoint) and internet applications.
- Applicant Tracking System, Human Resource Information System, Adobe InDesign, Microsoft Visio, Illustrator, InfoPath and/or Project familiarity also a plus.
- Ability to learn quickly.
- Excellent organizational skills with the ability to multi-task and prioritize.
- Ability to perform individual responsibilities with little supervision as well as to work as a part of a team with common, coordinated responsibilities and objectives.
- Open to receiving both formal and informal feedback from peers and management.
- Passion, humility, and excitement for to accomplish what needs to be done to meet a great public health need.
- Positive and fun-loving with affinity toward people!
- Must be legally eligible for work in the United States.
OpenBiome is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in the United States.